Athletes and Entries

Purpose

Manage the two records operators work with most often during setup and race day: athlete profiles and event entries.

Prerequisites

• A meet already created in 2Timer.
• At least one event created before adding entries.
• Bib assignment approach decided before bulk import or manual entry.

Athlete vs. Entry

2Timer separates people from event participation:

• Athlete — the person record: bib, name, gender, team, age, grade, city, and other profile details.
• Entry — that athlete’s participation in one event and round: status, seed, heat, lane, result, and splits.

One athlete can have many entries across events and rounds.

The Athletes Page

Open Athletes from the meet navigation to manage roster records.

Use this page to:

• Search by name.
• Filter by gender or bib number.
• Edit bib, name, gender, team, city, grade, and age inline.
• Add a single athlete quickly with Quick Add.
• Create larger sample rosters with the random-name generator.
• Delete selected athletes in bulk.

Recommended Athlete Workflow

1. Import athletes first when you already have registration or roster data.
2. Review bib numbers for duplicates or missing values.
3. Assign team codes before scoring or relay setup.
4. Use the athlete page for profile cleanup, not result entry.

The Entries Page

Open Entries to manage participation in a specific event.

The entries page is event-centered. You choose an event first, then work within that event’s list.

Use this page to:

• Filter to a specific event, round, heat, group, bib, or status.
• Edit status codes inline.
• Update seed, lane, heat, result time, field mark, and wind where allowed.
• Open the full entry editor for relay details, field-event series, and round-specific edits.
• Move selected entries to a sub-event when working with super-events.
• Add entries quickly for a selected event.

When a wind-eligible outdoor event is filtered to one heat, the Entries toolbar also shows the heat wind field. Blank displays as NWI, while saved readings display with an explicit sign such as +1.20 m/s.

Common Entry Tasks

Add an athlete to an event

1. Go to Entries.
2. Select the target event.
3. Use Quick Add or New Entry.
4. Pick the athlete and confirm round, heat, and seed details if needed.

Update entry status

Use the status control on the row or in the entry editor to set:

• Entered
• Checked In
• Pending
• Finished
• DNS
• DNF
• DQ
• WD

Field events may also use event-specific statuses such as no height, no mark, or foul.

Enter a manual result

1. Open the entry from Entries or Results.
2. Enter the appropriate value:
   • gun time
   • chip time
   • finish value
   • field mark
3. Turn on Override when you do not want automated processing to overwrite the value.

Relays

Relay entries are managed as entries, not as a single athlete record.

Each relay entry includes:

• relay team code
• relay team letter
• round and heat assignment
• relay legs, when captured

For scholastic meets, make sure the relay team code matches the intended team code so reports and scoring stay aligned.

Super-Events and Multi-Round Events

Some meets use parent events with multiple sub-events or multiple rounds.

• On the Entries page, the selected event controls what you are editing.
• For super-events, entries live on the sub-events while combined race timing and review often happen on the super-event.
• For multi-round T&F events, round filtering matters. Make sure you are editing the intended round before changing seeds, heats, or statuses.

For the full super-event workflow, see Super-Events.

Tips for Clean Data

• Keep bib numbers unique whenever your workflow expects bib-based matching.
• Use team codes consistently. Avoid small spelling variations for the same school or club.
• Import first, then clean up inline; avoid mixing large manual entry with repeated re-imports unless you understand your matching rules.
• Use the athlete page for roster facts and the entries page for event-specific facts.

Common Problems

Verification Checklist

• Athlete count matches the expected roster.
• Bib numbers are present where required.
• Teams are assigned before scoring and relay setup.
• Each event has the expected number of entries.
• Manual overrides are used only when necessary.
• Relay entries include the correct team code and team letter.

Related Pages

• Getting Started
• Importing Data
• Meet Setup
• Track and Field
• Super-Events
• Seeding and Advancement

Metadata

• Last Updated: 2026-03-29
• Version: 0.1
• Status: Active