Meet Setup

Purpose

Configure a meet completely before race day — sport, genre, events, divisions, groups, waves, and meet-level settings.

Prerequisites

• 2Timer open at /app.
• Know your sport, meet format, and whether you’ll use chip timing or gun-only.

Creating a Meet

From the home screen, click New Meet. Work through the setup prompts:

Sport Selection

Sport determines the time mode: Running events support both gun time and chip time. Cross country and all T&F events are gun-only.

Genre Selection

Genre refines sport for display and scoring defaults.

Running genres (all use gun + chip time):

• Road (5K, 10K, half, marathon, color/fun runs)
• Trail / Mountain
• Obstacle Course Race (OCR)
• Triathlon
• Other

Cross Country genres:

• Scholastic (HS/MS/college — team scoring, grade display)
• Club / Open
• Other

Track & Field genres:

• Scholastic (HS/MS — team display, grade column)
• Scholastic Relay (relay carnival — medleys, 4×1600, etc.)
• Collegiate (university division presets)
• Masters / Open (age-group T&F)

Genre sets initial defaults for which result columns are visible. These can be overridden in meet settings.

Meet Settings

After creation, the Meet settings page lets you configure:

• Placement logic:
  • Overall place by — Gun time (typical for road) or chip time.
  • Group place by — Usually chip time; can differ from overall.
• Display overrides:
  • Show/hide team, city, age, grade, and groups columns in results.
• T&F settings:
  • Track length — Whether distance calculations use a standard oval size.
  • Default lanes per heat — Used when a specific event doesn’t override it.
  • Field measurement units — Metric (meters) or English (feet and inches) for throws and jumps.
• XC scoring:
  • Scorers per team — How many finishers per team count toward the score (default 5).
  • Displacers — Push-out athletes who don’t score but displace other teams (default 2).
• T&F team scoring:
  • Individual points ladder — Points awarded for 1st, 2nd, 3rd, etc. (e.g. 10, 8, 6, 5, 4, 3, 2, 1).
  • Relay points ladder — Separate points scale for relay events.

Adding Events

Go to Events in the meet navigation.

Event Fields

• Event number — Must match your HY-TEK, FinishLynx, and/or IPICO configuration exactly.
• Name — Displayed in reports (e.g., “Women’s 400m Hurdles”, “5K Open”).
• Gender — Male, Female, or Mixed. Separate male/female events have their own entries; use Mixed for open-division heats.
• Distance
• Division — Assign to a division for structured reports and seeding organization.
• Discipline (T&F only) — see below.

T&F Discipline Reference

Discipline controls how results are displayed, how seeding works, and whether wind readings are recorded.

Multi-Round Events (T&F)

Add rounds for events with prelims and/or semifinals:

1. In the event editor, click Add Round for each round (e.g., Prelims, Finals).
2. Set the maximum entries per heat for that round (e.g., 8 lanes for 100m).
3. Set an expected heat count as a planning hint (actual count is determined when seeding runs).
4. Advancement from one round to the next is handled in the Seeding section.

Divisions

Divisions group events for reports, seeding queues, and schedule organization. They do not affect timing.

Common patterns:

• Road races: Open Men, Open Women, Masters divisions — or one Open division used with age groups for awards.
• XC meets: Varsity Boys, Varsity Girls, JV Boys, JV Girls, etc.
• T&F meets: one division per scheduled event group (e.g., Girls Sprints, Boys Distance).

Create divisions in Divisions under the meet navigation, then assign events to them.

If you want a new division that matches an existing one, use Clone Division on the Divisions page:

1. Check exactly one division.
2. Click Clone Division.
3. Enter the new division name and adjust any labels or sequence values you want to change.
4. Confirm to create a new division with copied events and seeding overrides.

Groups (Age Groups / Award Categories)

Groups define award categories within an event. 2Timer matches athletes to groups automatically based on age (or other behavior) at race time.

Group Types

Setting Up Age Groups

1. Go to Groups in the meet navigation.
2. Click New Group and choose the target event.
3. Set gender, age range, and the number of award places.
4. Repeat for each age bracket.

Athletes are automatically matched to their group based on their date of birth or age at race time. Athletes without a valid age fall through to the open/default group if one is defined.

Teams and Leagues

Use Teams to maintain stable school or club codes and Leagues to group those teams for conference-style reporting.

• Teams power name display, relays, and scoring.
• Leagues are optional groupings of team codes used for split reports and conference views.

For scholastic XC and T&F meets, create or verify team codes before race day so team scoring and relay display stay consistent. See Teams and Leagues.

Waves

Waves let you manage mass-start or corral events where different groups start at different times from the same gun.

Each wave has:

• Name — Displayed in reports (e.g., “Wave A”, “Corral 1”).
• Start delay — How many minutes and seconds after the gun this wave departs. Subtracted from gun time when computing each athlete’s adjusted (chip-equivalent) place.
• Order — Controls display sequence.

Assign athletes to waves via the Entries editor or during import.

Example: A 5K with two waves — Wave A starts at the gun, Wave B starts 3 minutes later. An athlete in Wave B with a gun time of 45:30 has an adjusted time of 42:30.

Sessions (T&F)

For large T&F meets, Sessions let you group events into time blocks (e.g., “Morning Field Events”, “Afternoon Finals”). Sessions appear on schedule displays and help operators track progress across parallel venues.

Create sessions in Sessions under the meet navigation. Events are assigned to sessions via the event editor.

Verification Checklist

• Sport and genre are correct — changes after data entry may need manual column/score adjustments.
• All events have unique event numbers matching your timing system setup.
• Disciplines are set for T&F events (affects seeding, scoring, display).
• Divisions created and assigned to events.
• Age groups cover all expected age brackets with no gaps.
• Waves configured with correct offset times for multi-wave road races.
• Meet placement logic (gun vs. chip) matches your timing setup.

Related Pages

• Getting Started
• Importing Data
• Markers and Reads
• Athletes and Entries
• Teams and Leagues
• Track and Field
• Concepts and Workflow Reference

Metadata

• Last Updated: 2026-03-29
• Version: 0.2
• Status: Active